Show Day
What this is for
The program is the weekend’s one immovable document. It gets printed,
taped to the judges’ table, and folded into a hundred parents’ hands —
and from that moment, routine 131 is routine 131 no matter what else
the day does.
Show Day is where that program gets built. One screen per event: the
blocks of the day on a rail — classes, competition sessions, awards,
breaks — the numbered program underneath, a printable sheet for the
emcee, and a publish button that puts the schedule on your public tour
page.
The Show Day tab has three lenses, switched at the top of the page:
Schedule — this page — plus Results and Tabulator, where
scores and awards happen once the day is running. Results are covered
in Results and awards, the tab desk in
Scoring and tabulation.
Show Day is a tab on each event’s page, with the other module tabs.
If your events don’t have it, it’s not in your plan yet — ask us to
enable it. Only admins and coordinators can open it.
Laying out the day
The Day blocks card is the day in order, top to bottom. Each block
is one stretch of the schedule.
Open the event, the Show Day tab, and click Add block
Pick the Kind
Class, Competition, Awards, Break, or
Rehearsal. Routines get scheduled into competition blocks;
the rest shape the day around them.Give it a Title, a Room, and its times
Session 1 · Minis in Ballroom A, starting and ending when it
does.For a Class, say who’s teaching
Picking Class adds a Faculty picker — it lists the faculty
booked on this event — plus Level, Style, and Capacity.
This is where convention classes finally get real rooms and times.Add Notes if the crew needs them, and save
Props load through the dock door.
Reorder blocks with the up and down arrows on each row — the rail is
the day, so the order is the schedule. Each block shows how many
routines are scheduled into it, and a block that has routines can’t be
deleted until you move or remove them.
Building the program
The program is built from registration, not typed in. Every entry a
studio has submitted for this event is eligible; the
Not yet in the program tile counts the ones still waiting, so you
always know whether the program is complete.
Click Build program and every submitted entry not yet scheduled
lands in the program at once — sorted in category order and numbered
1, 2, 3… straight down. Run it again later, after late entries arrive,
and the newcomers are appended with the next numbers; nothing already
scheduled moves or renumbers.
For a single late addition, Add entry appends one entry to the end
of the program with the next number, and you place it with
Move after… from its row.
The Music column shows which routines have music uploaded, so the
gaps are visible while there’s still time to chase them — see
Registration for how studios upload it.
One routine, two numbers
This is the part worth understanding, because the whole design hangs
on it.
Every routine in the program has a printed number — the one on the
paper — and, behind the scenes, a running-order position. They are
deliberately not the same thing:
- The printed number never changes. Once programs are in people’s
hands, a parent finds routine 131 by the paper. Moving a routine
earlier or later changes its position in the running order only —
the toast says so every time: #131 moved — its number stays 131. - A routine pushed in between two others gets a fraction. Slide an
entry between 130 and 131 and it becomes 130.5. That looks odd
and it is exactly right: every printed program in the building stays
truthful, and the emcee reads the sheet in order.
Renumber exists for one purpose: pre-print cleanup. It rewrites
the whole program to clean integers — 1, 2, 3… — in the current
running order, for the moment just before you print, after the
shuffling is done. Once the schedule is published, Renumber is
refused: those numbers are in people’s hands.
Squeeze enough routines into the same gap and the fractions run out of
room — the move is refused and the message tells you to run
Renumber program (before printing) and try again. It’s rare, and
it’s the system protecting the numbers rather than inventing new ones.
Scratch, don’t remove
Two different ways for a routine to leave the stage, for two different
moments:
| Remove | Scratch | |
|---|---|---|
| When | Pre-publish cleanup only | Any time |
| What happens | The routine leaves the program entirely; its number may be reused | The routine stays, struck through, holding its number |
| Undo | Add the entry again | Unscratch from the row menu |
Removal is double-guarded: once the schedule is published — or once a
routine’s status has moved at the desk — Remove is refused and the
message says to scratch instead. That’s not fussiness. Deleting a
routine from a printed sequence silently shortens it; scratching keeps
the sequence truthful, which is what an emcee, a judge, and a parent
holding the paper all need.
The printed program
Print program opens the emcee’s sheet in a new tab: the whole day
grouped by block, each routine with its number, title, studio, and
category, in running order. Scratched routines print struck through —
the desk needs to see them skipped, not vanished. Use your browser’s
print button to put it on paper or save it as a PDF.
Publishing the schedule
Publish schedule puts the program on this event’s public tour
page: the day’s blocks with their times and rooms, and for competition
blocks each routine’s number, title, and studio.
Dancer names are never shown — not on the public page, not in
anything it loads. Scratched routines disappear from the public page
entirely.
Publishing is instant, and so is Unpublish — the section
disappears from the tour page and your team keeps working with the
schedule privately. Note that publishing is also the moment the
program’s numbers become permanent: Remove and Renumber are
both refused while the schedule is published.
The program appears on the event’s public tour page, which belongs to
the Tour Website module and has to be published itself. Publishing
a schedule for an event with no live tour listing exposes nothing —
there’s no page for anyone to reach.
Honest limits
- No day-of check-in yet. Marking routines checked in, performed,
or skipped as they happen — that’s still ahead, built on these same
rows. Today the builder tracks scheduled and scratched. - Scoring runs on the Tabulator lens. Rubrics, judge panels, score
entry, and live standings all live on one laptop at the tab desk —
see Scoring and tabulation. Judges can
stay on paper, or score on their own tablet through a link; see
Judge scoring devices. - Blocks have times; routines don’t. The program is an ordered
list inside each block, not a per-routine timetable — which is also
how the day actually runs.
Where to go next
- Show morning — the 6am screen: is everyone who
needs to be here, here. On every plan, not just Show Day - Results and awards — the ceremony paper
becoming rows: levels, placements, and publishing - Scoring and tabulation — the tab desk,
judge panels, and live standings built on this program - Judge scoring devices — judges scoring
on their own tablet through a link - Registration — the submitted entries
the program is built from - Show-day settlement — counting
the weekend’s money once the last routine is done - Set up your first event
— the rest of the tabs on an event’s page