Registration
What this is for
This is the side of registration you run: setting up an event so studios
can enter it, deciding your categories and prices, saying yes to the
studios who sign up, and watching submissions and money come in.
The Registration page describes itself as: Verify studios, track
submissions and payments, and manage each event’s setup.
Look for Registration in the left-hand menu, under Add-ons. If it
isn’t there, it’s not in your plan yet — ask us.
What’s in this area
- This page — setting up an event and running the inbox
- For studios — written for the studio owner. Send it to
them; it walks through getting an account, entering dancers, and paying. - Payments and change requests — how the
money reaches your bank, recording checks, and what to do when a studio
asks to change something after they’ve submitted.
Opening an event for entries
Each event is set up separately. Nothing is shared between events unless
you copy it.
Open the event and click the Registration tab
Click Set up registration
Set the Schedule
Set your Age rules
Ages counted as of is the date you measure ages from. Then choose
how you age a duet or a group: Average, drop decimal (marked
The standard convention) or Oldest dancer.Set your Capacity
Total entry limit, blank for unlimited. Then decide what happens
when you hit it: Warn me, allow it (submissions keep coming, you get
told) or Block submissions (studios see “event full”). You can also
cap Max entries per dancer.Set your Music rules
Turn on Require music for every routine and each routine nags the
studio until they’ve uploaded it. Music due by closes uploads at a
moment you pick.Set your Payments
Covered in detail on
Payments and change requests.Decide about Reservations
Turn on Allow spot reservations to let a studio hold spots before
they’ve built their entries. Set a Cost per reserved spot — it gets
credited toward their balance when they submit — and when unclaimed
holds expire.Build your Categories & pricing (see below)
Click Save settings
Click Publish when you’re ready
Until you do, the header reads Draft with a badge saying
Not public. After, it reads Published with a Live badge and
a View public page link. Unpublish takes it back down.
Nothing is visible to a single studio until you click Publish. Build
the whole thing over a week if you want — nobody can see it, and nobody can
enter it.
Categories and pricing
This is the part that takes the longest and matters the most. Every routine
a studio enters has to be one of your categories, and the category carries
the price.
Click Add category
Give it a Name
The hint tells you who it’s for: What studios see, e.g. ‘Solo
Contemporary 12–14’.Pick the Entry type
Solo, Duet / Trio, Small Group, Large Group, Line,
or Production. Picking one sets the usual dancer-count range for
you.Adjust Min dancers and Max dancers
Leave the max blank for no upper limit.Set Min age and Max age
Blank means any.Set the Price and how it’s Charged
Per dancer or Per entry (flat).Add a Category entry limit if you cap this one
Blank means unlimited.Add Style and Level if you use them
Both optional, both shown to studios.Click Add category and do the next one
Herding Cats checks your rules while a studio builds, not after they hit
send. A studio can’t put four dancers in a category capped at three, or a
fifteen-year-old in a 12–14. That’s the whole point — the errors that
usually come back to you as emails never get created.
The Registration inbox
The Registration page in your menu is where everything lands. It has
four things on it.
Verification queue
The first time a studio starts entering your competition, they land here.
They can build a draft immediately, but they can’t submit until you’ve
approved them.
Click Approve and they’re cleared for every event you run. Click
Decline and you’re offered a note that goes back to them.
Either way, everyone at that studio gets told.
Approving is a one-time gate per studio, not per event. Once you’ve said
yes to a studio, they never wait on you again.
Online payments
A card showing whether card payments are switched on, and a button to set
them up. Covered on
Payments and change requests.
Change requests
Appears when a studio has asked to change something after submitting.
Covered on
Payments and change requests.
Submissions
The list of what’s actually come in. You can view it as Cards or as a
Table.
Each row shows the studio, the event, how many entries, how many of them
have music uploaded, what’s been paid, and the status:
| Status | What it means |
|---|---|
| Reserved | They’re holding spots but haven’t built entries yet |
| Draft | They’re still building. Not visible in your inbox. |
| Submitted | It’s in. This is the one that matters. |
| Payment due | Submitted, money still outstanding |
| Locked | You’ve locked it so they can’t change it |
| Cancelled | Withdrawn |
On each row you can:
- Record payment — write down a check that arrived
- Use the lock button to Lock or Unlock a submission
Click into the entries and you can see each routine and download the music
a studio uploaded for it.
Exporting
The events list at the bottom of the Registration page has an Export
button per event, and a Manage button (or Set up if you haven’t
configured it yet) to jump to its settings.
The public page
Once an event is published it has a public web page that anybody can open —
no account needed. It lists the event, its dates and venue, and your
categories with prices. From there, a studio either signs in and clicks
Start your registration, or clicks Register your studio to make an
account.
There’s also a page listing all your published events at once, headed with
your company name and the words Open registrations. That’s the link to
put on your website and in your emails.